Looking for specific content in a hurry? Maybe it’s a sudden litigation hold, a Data Subject Access Request (DSAR), or an upcoming review of contracts. Perhaps a knowledge management request or an internal inquiry? Maybe you need to find patterns or content spanning multiple acquisitions?
Whether your role is discovery attorney, privacy or compliance manager, knowledge or records manager, the requests are almost always the same: Find files ASAP that match given parameters (dates, topics, custodianship, document types), across multiple repositories, with as few resources as possible!
Welcome to the wonderful world of On-demand Data Requests. As corporate realities evolve, many organizations are taking a closer look at automation and process, instituting proven technologies like AutoClassification to ease the search and retrieval burden. Read on to see how the process works, and download some on point cases studies. Feeling confident? You might be ready for a demo!
6 Steps to Managing Data Requests with AutoClassification:
1) Prepare.
Locate and pre-tag stored content in advance
Crawl and locate content from disparate data sources across the entire organization; from emails and embedded attachments to shared drives and cloud storage environments, even legacy scanned paper repositories. Baseline tag all content for key attributes, such as: DocType, Keywords, Custodians, Dates and Personal Data.
2) Enhance.
Setup rules & attributes for easy retrieval.
Enrich files with specific metadata tags related to purpose, privacy & sensitivity, retention lifecycle, legal hold, and routine business operations. Build automated workflows around litigation productions, M&A content ingestion, DSAR/Privacy requests, cloud migration and defensible deletion.
3) Query.
Run searches, sorts & reports to deliver results on demand
Run consolidated searches, view reports, preview documents, and better understand your data and content populations against your data requests. Provide insights based on responsive content volumes, types, severity and locations. Enable data requestors to self-serve!
4) Produce.
Pull files, reports, job status & productions as needed
Respond quickly to any manner of data request, from privacy to litigation, to investigations to retention. Create automated content pulls by time or cadence, by request type, by content arrival, by event or on command. Supplement content pulls with status reports and summaries. Automatically redact sensitive information for production to third parties.
5) Repeat.
Automate data request processes and procedures.
Setup for regular, ongoing queries and ad hoc, on-demand ones. Build custom front-ends for ease of use and rapid request processing. Enable self-service with custom forms and built-in searches. Easy drag and drop plus web-based access. Plan request response time and resource allocation needs well in advance.
6) Monitor.
Track performance, usage and results over time.
See real-time metrics tracking for performance analysis over time. Forecast future needs for resources, processing power and turn times. Consolidated data visualization supports metrics, access, and viewing from full corpus, to single data requests, to individual files. Control your organization’s content, including the data requests operating across it.
Case Studies
See how Valora clients run all manner of Data Requests with AutoClassification:
AmLaw 10 Firm AutoClassifies Extensive Data Backlog While Maintaining Strict Country-wide Data Security Protocols
AmLaw 10 law firm needed a solution beyond asking their 500+ attorneys to classify files by hand.
Saving American History with PowerHouse
60,000 historic legal opinions urgently needed to be brought into compliance for storage, retention, tagging, and posterity…
One Tool to Rule Them All
This webinar kicks off Valora’s Universal AutoClassification Webinar Master Series with a focus on the fundamentals…
Managing Complex File Structures in Financial Services
When a large, nationally ranked law firm sought a dependable vendor to handle custom litigation needs on behalf of their banking and financial services client..
Webinars
View our on-demand webinars on AutoClassification best practices:
8 Key Differences Between eDiscovery & Information Governance
IG is a new field of practice that encompasses some, if not all of the elements of ED, but also much more…
5 Things Corporate Litigation Professionals Can Learn From Their Records Management & Information Governance (RMIG) Counterparts
While Litigation and Records Management & Information Governance (RMIG) departments may have different goals, there are commonalities…
How to Manage Data Privacy While Managing Records
Learn how best practices around records retention naturally lend themselves to proper and defensible data privacy protection.