You’ve seen it. We’ve seen it.
Even the most comprehensive and well-documented content management policies fall apart because of human factors. Why? Because human behavior is unpredictable and variable. People misinterpret information, engage in inconsistent activities, and make decisions, sometimes bad ones, out of pure laziness.
In an ideal world, people would stop, think about a file and determine if it is a record or not, classify it properly, and then move it to the right place. Most of the time, this doesn’t happen, especially at large-scale.
Human limitation is a real issue because failure to correctly classify documents puts organizations at risk from multiple governance, legal, and privacy perspectives. Sensitive documents may be misfiled or made available to people or systems that shouldn’t have access. Data retention schedules become ineffective, nonexistent or inconsistent. Privacy policies and data minimization requirements are at risk of being unenforced. These are just some of the tricky issues that could arise.
The fix? Modernize and consider AutoClassification.
What is AutoClassification?
AutoClassification is an automated software process that analyzes and categorizes enterprise content at scale. With every piece of content encountered, AutoClassification asks, “What is this, and how should it be handled?”
The magic here is that the automation answers these questions in a rapid and predictable way, meaning that every file and record has a Document Type, a Record Class and a Proper Location, organizing the contents into the proper retention “buckets.” Relying on humans to classify records is unpredictable and takes longer – a lot longer.
AutoClassification uses machine-learning (AI) algorithms to perform this process. It examines each file, creates and applies the right metadata, and then assigns the file to the right place, all without interrupting workflows. It does this process automatically with built-in refreshes, so information is always up-to-date.
Why Auto Classification?
Do you know what information your organization holds? Are you trying to get a handle on information management? Whether to comply with new data privacy regulations, or to prepare your organization for the AI onslaught, now is a good time to start AutoClassifying your data! No matter where you are in the process, whether you are new to file classification or just want to do better than the status quo, we have a solution for you.
Speed
AutoClassification software performs 10,000,000 computations per second, saving months or years of manual file categorization. This is exponentially faster than human efforts. What might take your team months or even years to accomplish, a machine can do in seconds.
Accuracy
Sophisticated algorithms remove the possibility of human error, inconsistency, or oversight through the automated crawling and classification of every file. Your employees can make some costly mistakes. AutoClassification removes this from the equation and performs the task in a predictable way.
Consistency
Consistent and perpetual reconciliation across multiple data repositories regardless of time, size, or location. AutoClassification is based on a set of repeatable and defensible rules that process across all data repositories. It doesn’t matter where the data is, whether on your servers, in the cloud, or across multiple environments. It performs the predicted behaviors every time, resulting in a level of consistency that humans can never achieve.
The conclusion? Do yourselves and your fellow colleagues a favor and stop classifying files by hand! Automation can do it so much better and AutoClassification wins every time. Please get in touch to book a demo and discuss how Valora Technologies can help you overcome your classification hurdles!
