Good Information Governance allows organizations to analyze, organize and control their enterprise data across a variety of use cases, now and in the future.
Enterprises create more digital content today than they ever have in the history of the digital age, with some organizations graduating from retaining terabytes (1,024 GB) of information to possessing exabytes (1.24 Billion GB) of electronic files.
The nature of business today dictates content lives in multiple repositories – both within structured repositories (ECMs, ERPs and databases) and unstructured repositories (emails and attachments, shared drives, collaborative sites and cloud storage environments).
The challenge in implementing a good Information Governance (IG) strategy lies in understanding what you have, where it is, what it is and what to do with or about it. The strongest solutions establish protocols and workflows on how, when and why to process data, with accountability and reporting at all levels.
What makes information management at an enterprise scale difficult is not only the amount of data but knowing where and what the data is.
What is Information Governance?
Information Governance (IG) is the set of multi-disciplinary structures, policies, procedures, processes and controls implemented to manage information at an enterprise level, supporting an organization’s immediate and future regulatory, legal, risk, environmental and operational requirements.
Information Governance is the activities and technologies that organizations employ to maximize the value of their information while minimizing associated risks and costs.
– Information Governance Initiative (IGI)
A good Information Governance strategy employs document control, best practices for content organization and understanding context of the files and documents within and across an organization’s varied data environments.
IG is full knowledge of content, with defensible practices that define:
- What each piece of content is
- Where each piece of content is located
- How each piece of content is handled
A reliable IG program is critical for enterprises of all sizes
Knowing what you have, where it is and what to do with it allows organizations to:
- Comply with data privacy regulations by knowing where every piece of Personally Identifiable Information (PII) is located throughout every repository
- Satisfy regulatory requirements and compliance by demonstrating defensible IG practices
- Be prepared in the event of an acquisition, merger, or divestitures
- Cost-effectively manage the demands of litigation, investigations and inquiries
- Reduce the amount of ROT (Redundant, Obsolete & Trivial) content under management
- Minimize storage costs by keeping and storing only what you need
- Meet published retention requirements and achieve true content lifecycle management
- Reduce employee inboxes, personal files and abandoned content
- Properly sunset aging or out-of-support repositories and archives
- Intelligently migrate content to the cloud
Each organization’s IG and workflow needs are unique.
Valora works with you to understand your business and apply our proven IG methodology to your unique data environments. Best practices in workflow and systems design in combination with the PowerHouse AutoClassification Suite establishes a defensible IG strategy you can count on.
8 Pillars of Information Governance
ROT & Clean-Up
Valora’s PowerHouse AutoClassification Suite solves corporate Information Governance challenges with rich metadata attribute tagging and sophisticated rules-based machine learning to manage and action content across the enterprise.